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Organizing Files

Keep your files organized with folders, stars, and tags.

Creating Folders​

To create a new folder:

  1. Navigate to where you want the folder
  2. Right-click in empty space → New Folder (or use the menu)
  3. Enter a folder name
  4. Press Enter or click Create
note

You need Editor or higher permission to create folders in a share.

Starring Files​

Stars help you mark important or frequently accessed files.

To Star a File​

  • Click the star icon on the file
  • Or right-click → Star
  • Or select files and click Star in the action bar

To Unstar​

  • Click the filled star icon
  • Or right-click → Unstar

Using Stars​

  • Stars persist across sessions
  • Use the star filter to show only starred files
  • Great for marking files you're currently working on

Tagging Files​

Tags let you categorize files with custom labels.

Adding Tags​

  1. Select one or more files
  2. Click Tags in the action bar (or right-click → Edit Tags)
  3. Add tags by typing and pressing Enter
  4. Click Save

Tag Tips​

  • Use consistent tag names across files
  • Tags are case-sensitive ("Important" ≠ "important")
  • You can add multiple tags to one file
  • Tags help organize files that span multiple folders

Batch Tagging​

Select multiple files to add the same tags to all of them at once.

Renaming Files​

To rename a file:

  1. Right-click the file
  2. Select Rename
  3. Edit the name
  4. Press Enter or click Save
caution

Renaming changes the actual file name on disk. This affects anyone accessing the share.

Best Practices​

Folder Structure​

  • Use descriptive folder names
  • Keep nesting reasonable (avoid 10+ levels deep)
  • Group related files together

Naming Conventions​

  • Use consistent naming patterns
  • Include dates for versioned files (e.g., "Report_2024-01-15.pdf")
  • Avoid special characters that may cause issues

Using Stars vs. Tags​

Use Stars When...Use Tags When...
You need quick access NOWYou want to categorize long-term
Marking temporary prioritiesGrouping files by project/topic
Personal "bookmarks"Team-wide organization